Receptionist/Administrator

  • Corporate Services
  • Calgary

Urban Life Solutions

Care for out outdoor world

Job description

 

Urban Life Solutions is currently looking for a Receptionist/Administrative Assistant to join our Corporate Finance Department in Calgary. The Receptionist will be responsible for greeting customers and visitors (in person and over the phone) while providing exceptional customer service. Some Administrative duties to aid with the finance department will also be required. The right applicant will have future growth potential to transition into the finance department where on the job training and education allowances can lead to a fulfilling career.

We are a growth orientated company with an expanding team across the country, the reception is the face of the company! We have about 250+ Team Members in Calgary where this position is based. We are looking for an enthusiastic, outgoing, and quick thinker for this entry-level full-time permanent position.

Responsibilities:

  • Providing full reception coverage at our head office
  • Exceptional customer service and maintaining our client relationships
  • Responsible for greeting visitors
  • Check emails for personal and info line, and tracking/redirecting calls
  • Filing copies of invoices and contracts
  • Process outgoing and incoming mail, including assisting the sales team with contracts preparation and mail
  • Assist with administrative duties for the accounts payable and customer service functions
  • Client contact information forms filled out and mailed; input into system upon return from client
  • Posting documents online on SharePoint service
  • Filing and Posting of work orders
  • Processing of collections in A/R and interacting with clients on collections
  • Other general administrative and accounting duties as required

Basic/Required Qualifications:

  • Minimum High School Diploma, any accounting/administration type education/training is highly preferred
  • 2 years experience in a similar role
  • Excellent communication and interpersonal skills with the ability to understand and carry out verbal and written instructions
  • Ability to maintain simple records and make verbal and written reports
  • Proficient use of: MS suite of products (Excel, Word, Outlook) & multi-line phone system
  • Multitasking skills
  • Legally authorized to work in Canada

Preferred Qualifications:

  • Previous experience in the industry is an asset
  • Ability to take direction, give direction, learn and work independently as well as part of a team
  • Punctual and dependable
  • Motivated and energetic team player with an attention to detail and great work ethic

Working Conditions

  • Monday – Friday, typically 40 hours per week

Join our Team. Let’s get growing together!

We thank all applicants for applying; only those candidates selected for interviews will be contacted.

This position if a year-round full-time opportunity. All our team members are provided with a well-rounded compensation package that includes competitive wages, field wear, training allowances, bonuses, benefits and the opportunity for advancement within the industry. We also provide the necessary training to do the job in a professional manner while maintaining safety guidelines. Come join our team and get involved with one of the largest and most progressive full-service landscape company in Canada!

Job Types: Full-time, Permanent

Salary: $18.00-$20.00 per hour

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking
  • Tuition reimbursement
  • Vision care
  • Wellness program

 

Schedule:

  • 8 hour shift
  • Monday to Friday

 

Ability to commute/relocate:

  • Rocky View County, AB: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (required)

Experience:

  • Front desk: 2 years (preferred)
  • Administrative experience: 2 years (preferred)

Work Location: One location

To apply for this job email your details to Resumeab@ulslandscaping.com.

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